英文会议纪要写作格式
会议有各种各样的，如：委员会会议，董事会会议，全体员工会议等，有些是比较正式的会议，由专人主持会议，会议中由一名懂财务或法律的主任秘书记录讨论过的事项及决定，然后再由其秘书根据记录整理打印成文，印发给各位与会者及相关人员，这就是会议纪要(Minutes)。会议纪要不必要记下发言人的每个字、每句话，需要概括摘要会议内容及结果。会议纪要有其特定格式，语言和措辞也有其特点。
一、语言与措辞
会议纪要的语言与措辞有三个特点：
1. 语气要正式；
2. 动词一般采用被动式；
3. 措辞尽量采用常用词。
词汇的选择对语气和规范程度的影响较大，其次还有六个因素也制约你的行文规范程度，即语言缩写、缩略、人称代词、被动语态和读者对象。
A. 就语言而言，语言用得越正式，越现出商务气息。如：
Informal
Formal
so-so
satisfactory
B. 避免缩略语，用其全称：
Informal
Formal
aren’t
are not
She’s
She is, She has
C. 避免缩写，用其整体：
Informal
Formal
Dept.
Department
Corp.
Corporation
D. 避免使用人称，用非人称术语：
不
用
常 用
Our
idea
the company’s proposal
We wanted
the
corporation required
Your letter to
us the
correspondence received
E. 被动语态
使用被动语态给人感觉以中性，文件似乎由传真机所发，它能将人的注意力引向信息本身，而不是注意谁提出此建议，作出此决定等。如：
A salary cut was proposed.
Mr. *** proposed a salary
cut.(这种写法会遭人注意或受到攻击，即使在会议上通过了，也是集体或多数人的意见，记录的也只是结果。
F. 态度
措辞常常能反映人际关系。纪要中对上级、对同行、对同事以及对下级所用的语气和态度是绝然不同的。对上级用尊敬、对同事同行用礼貌、对下级用权威命令式语气。这种语气差别主要体现在动词上：
对上级
对下级
could
be
is
should
be
is
would
be
will
might/may
be
will
seems to
be
is
looks as
if
is
appears
is
almost
decided
decided
about
certain
certain
二、会议纪要常用表达法
1. 记录委员会听取了某报告或建议：
The committee heard/noted/recognized/recorded that …
e.g. The committee heard the report.
2. 记录委员会决定最好采取某措施；
The committee agreed/conceded/concurred/decided/ found/
resolved (to) that…
e.g. The committee resolved to purchase the
warehouse.
3. 记录委员会决定最好不采取某措施：
The committee declined/agreed not/refused/rejected
(to)…
e.g. The committee rejected the proposal to purchase the
warehouse.
4. 记录委员会得到某指示或建议；
The committee was advised/informed/instructed/notified/
(that)/ (to)…
e.g. The committee was notified of the
guidelines.
5. 记录委员会决定等待一段时间：
The committee deferred/postponed/shelved/tabled…
e.g. The committee shelved the proposal.
6. 出席会议的成员及头衔；
The following members were in attendance (or
present):
Sara Simms,
Chairperson
Jim Smith, Director of
Personnel
7. 没有出席会议的委员：
The following members were not in attendance (or present or
apologies for absence):
Ken Smith, Supervisor of Operations
8. 被邀请来列席会议的成员或仅就某个事项被邀请参加
Present by invitation
Present by invitation for Item Three
三、会议纪要的格式
会议纪要的格式较为特殊，一般如下：
1. 标题（Heading)
2. 出席会议人员（Attendants)
3.
未出席会议人员（Non-attendants)
4. 特邀与会者（Special
Attendants)
5. 有关上次会议纪要的评论（Endorsement of
Minutes)
6. 旧事项及新议题（Items of old and
new business)
7. 下次会议地点、时间、日期（Place, time
and date of next meeting)
8. 会议主持人及记录人员签名（Signatures of
Chairperson and Secretary)
cyjessie Posted at 翻译例文
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Publish time: 05:02PM Jan 13, 2012
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